Work Experience Certificate for Student Visa: Application Process

What is Work Experience Certificate?

The work experience certificate is also called an experience letter or service certificate, which is crucial for the student visa process. It is an official document that confirms your work background status. The letter includes the job role, achievements, start and end dates, and relevant work information.

Work Experience Certificate Details

Work experience certificate for visa

For your visa applications, a work experience certificate is a formal document that confirms your job experience. This document can support your visa application process by proving your previous practical experience and preparation for studying or working overseas.

Work experience certificate for higher studies

For higher education, a work experience certificate is a formal document that proves the experience of your previous or current employment. When you apply for master's admission, it strengthens your application to universities or colleges in other countries that confirm your skills and qualifications for further study.

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How Can I Get Work Experience Certificate?

If you work as an employee in a company or any organisation for an internship or part-time job position, you can get a work experience certificate. To obtain a work experience certificate for student visa, you will need to contact your reporting manager of the HR department of the previous organisation. Follow the steps mentioned below to understand how to get work experience certificate.

Step 1: Contact the HR department of the previous organistion, or the reporting manager, to request a work experience certificate.

Step 2: Request them to provide an experience certificate by providing all the required information like your job title, employee ID, date of joining and relieving etc.

Step 3: Wait for the work experience letter, and upon receiving verify all the details for any errors. Once done, make copies of your work experience certificate.

What to Include in a Work Experience Certificate?

A work experience letter must contain the following details.

• Company Details: Make sure to list the company's name, address, and contact info.
• Applicant's Information: Include the employee’s full name and designation.
• Employment Details: State the job title and the start and end dates of employment.
• Responsibilities: Write a summary of the main responsibilities, achievements, and skills.
• Performance: Add a note about the overall performance.
• Issuing Authority: Do not forget the signature of an authorized person, along with their name, title, and the company’s official seal if needed.

Work Experience Certificate Format

The letter includes the company letterhead, the name of the organisation, related details, and contact information. Generally, a person obtains a work experience certificate after resigning from work. The certificate is used for many purposes, importantly in visa and admission applications. The format for a work experience certificate for student visa is mentioned below.

Date: MM/DD/YY

Place: (City)

To Whom It May Concern,

This is to certify that Miss (Name) served as a (Designation) at (Organisation’s Name) from (Date of Joining) to (Date of Resignation). During her tenure, (Name) was responsible for (mention key duties/teaching subjects/projects).

She demonstrated excellent skills in (list major skills like planning, management, leadership, etc.).

She contributed actively to (specific activities such as projects, training, competitions, etc.).

(Name) showed professionalism, dedication, and positive conduct throughout her service and was regarded as a valuable member of our team.

We extend our best wishes for her future career endeavors.

Sincerely,
[Authority’s Full Name]
[Designation]
[Organisation’s Name]
[Official Seal/Stamp]

Sample Work Experience Letter

The below mentioned is an example of work experience certificate. Note that this is just one sample and the content of a work experience letter might differ based on the applicant's profile.

[Company Letterhead / Logo]

Date: 08/09/2025

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Ms. Priya Sharma was employed with ABC Solutions Pvt. Ltd. from 15th July 2021 to 30th June 2024.

During her tenure, she worked as a Software Engineer in the IT Department. Her primary responsibilities included:

• Developing and maintaining web applications.
  

• Assisting in software testing and debugging processes.
  

• Coordinating with cross-functional teams for project delivery.
  

• Preparing technical documentation and reports.
  

Ms. Sharma has consistently demonstrated dedication, strong technical skills, and professionalism in her role. She was highly valued for her problem-solving ability and team-oriented attitude.

This certificate is issued upon her request for the purpose of pursuing higher education/student visa application.

We wish her success in all future endeavors.

Sincerely,

(Signature & Seal)

Rahul Verma

HR Manager

ABC Solutions Pvt. Ltd.

Contact: +91-9876543210

Email: hr@abcsolutions.com

Importance of a Work Experience Certificate

As a work experience letter is an official proof that verifies the applicant's employment experience, it is a crucial document. Some of the major benefits of a work experience certificate include:

• Verification of Experience: This certificate formally acknowledges a person's employment details.

• Showcasing Skills and Contributions: More than just a confirmation of employment, it emphasizes the key skills and contributions, making it a valuable document for future opportunities.

• Education Abroad: Embassies and foreign universities frequently request this document to verify professional experience for admissions and visa applications.

• Immigration Purposes: The certificate is important to obtain a student visa as the applicant’s professional history is a key requirement.

• Background Checks: HR departments rely on these certificates during background checks to confirm the employment history.

Tips for Work Experience Certificate

Make sure that your work experience certificate has the following to avoid any mistakes.

• Ensure that the certificate is on the company letterhead.

• Use plain text, with a simple and clear format.

• Highlights your skills, responsibilities, and achievements.

• Check again to avoid grammar errors, then keep a professional tone.

• To be valid, include the HR or manager's signature with a stamp.

Difference Between Experience Letter and Relieving Letter

A work experience letter is different from a relieving letter. The table below states the difference between a work experience certificate and a relieving letter.

Can you get a work permit with a student visa?

Yes, some countries like Canada, America and New Zealand may provide work permits with a student visa. Here is some of the detailed information given:

• During the academic year, many student visas permit legal to do part-time work up to 20 hours per week and also allow full-time work.

• Certain visas limit students to working on campus. However, many visas allow off-campus work with further conditions.

• For a particular degree program, you may be required to apply for an individual work permit to work off-campus lawfully.

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